Staffordshire AGM

[Mark@theCounty]

The AGM is on Wednesday 8th February 2017 at Essington WMC at 7.30 pm.


Attendance is mandatory with no apologies accepted.


Non-attendance will result in a £25 fine.

[Mark@theCounty]

Paying in meeting will be Monday 20th March at Willenhall Nordley

[Mark@theCounty]

Most Clubs should by now received the 2017 Club Registration form. If you have not received one by email, either your email address on record is incorrect or I do not hold one. If this is the case please email me and include you club name and I will send out a copy. It is in Excel format; if you are unable to open Microsoft excel then I can send instructions to download in google docs (which is free software) and will convert your club into this format and send or shared it.

Mark [e-mail]

[Mark@theCounty]

STAFFORDSHIRE COUNTY BOWLS ASSOCIATION

Mrs Jean Hill
122 Burntwood Road
Norton Canes
Cannock
Staffs. WS11 9RL
01543 278499 - 07412191439
E-mail: [e-mail]

20 January 2017
ANNUAL GENERAL MEETING

The above-mentioned meeting will be held at Essington WMC, High Hill, Essington, Wolverhampton. WV11 2DW at 7.30p.m. on Wednesday 8th February 2017. All clubs and Leagues to be represented. Failure to do so will result in a £25.00 fine.

AGENDA

1. Chairman to open the meeting.
2. Minutes of the 2016 A.G.M.
3. Chairman’s Report
4. Financial Report * See attached financial proposals sheet.
5. Auditor’s Report
6. Registrar’s Report
7. PROPOSALS FROM THE MANAGEMENT COMMITTEE

That Mel Evans MBE is made Honorary Life Member of the Association.

8. In Rule 12.10 Rules for All Competitions a proposal from Stafford & District Bowling League and seconded
by Hyundai Stafford League to now read, ‘If a competitor has a walkover during any competition they will be
allowed 10 minutes practice on the green and then the jack shall be decided by the toss of a coin. In the event
of a multi-green venue the roll up will take place on the green that the player was originally drawn’.
The reason for this proposal is just having first roll of the jack is no advantage against a player who has played
a complete game.

8a Rules Revisions Proposed by Management Committee see separate sheet.

9 ELECTION OF OFFICERS

PRESIDENT – Frank James (until 2018)
DEPUTY PRESIDENT – Scott Baird (until 2018)
SECRETARY – Jean Hill is standing down. Mark Bircumshaw will take on the secretary’s role.
TREASURER/REGISTRAR – Mark Bircumshaw (until 2018)
COMPETITIONS/CUPS OFFICER – Currently Scott Baird who is willing to continue
SENIOR COUNTY TEAM MANAGER – Currently Bill Staite
JUNIOR COUNTY TEAM MANAGER – Currently Chris Lester
LADIES COUNTY TEAM MANAGER – Currently Scott Baird who is willing to continue
VETERANS TEAM MANAGER – Currently Mick Brown
AUDITORS – Currently William Chester and Tony Eskrett
WELFARE OFFICER – Currently Mark Bircumshaw
DEVELOPMENT OFFICER – VACANT

10 To receive the County Calendar for 2017
11 BCGBA AGM Update
12 Date of next AGM will be 9th February 2018 subject to confirmation.
13 Prize Presentation
14 ROLL CALL

Jean Hill
Secretary

Part 2 to come

[Mark@theCounty]

Part 2

Management Committee Rule Change Proposals 2017

3 Constitution
Rule 3.2
Line 4 Add to “AGM/Rules revision meeting” (Hereafter referred as) “AGM/RR meeting”. Change all later reference to AGM and Rules Revision to reflect. (Include Rules 6, 6.3 see below)
Line 5 remove biannual.
Rule 3.3
• Remove Chairman Challenge & Consolation Cup
• Remove Publicity Officer and replace with Website Manager
• Replace Child Protection Officer with Welfare Officer

4 Membership
Rule 4.5 Add “and hold appropriate Public Liability Insurance”
Rule 4.6
Clarify Line 10 and 11 (Conflict)
Clubs with secondary affiliation will be required to pay an annual fee (see 10.1.3) but not to the additional Development Fund. Rule Change 4.6 (Add (“s” to affiliation)
This implies that secondary affiliated members should pay (10.1.5) Individual player registration. (£1 per player)
Therefore
10.1.5 Fees Remove (players of clubs with primary affiliations – main club only)
Also means that Secondary players for each club should pay Individual player fee but are exempt from Development fee.

6 Rules
6.3 Line 3 and 4 replace HYM with AGM/RR meeting.

7. Register of Players
Rule 7.5 “The SCBA registration fee will only be required to be paid by the players’ principal club”.
Remove There is no Staffordshire registration fee.
Replace with New registrations will pay a £5 Staffordshire registration fee in addition to BCGBA fee.



8. Resolution of Disputes
Rule 6 Remove This fee will be returned “should the appeal be upheld” replace “at the discretion of the Appeal committee”.
Rule 7 Remove and replace with “Application for the reinstatement of a player should be received up to 30days prior to the completion of any sanction or imposed ban from playing”

10 Fees & Fines
10.1 5 Individual player fee –
Option 1 Increase to £1.25 2017 and (£1.50 2018 and remove Club fee £15)
Option 2 Increase to £1.50 2017 and remove £10 Club fee.
9. Add new rule in Line with 7.5 above if passed.
**(Amend Fees structure as appropriate)

11. Competitions
Rule 11.2.1 Remove “RRM” and add Published in the County Handbook and on the County website.
Rule 11.2.3 Add (Clubs to provide an up to date e-mail address for county communication).
12 Rules of Competitions
12.5 Remove “unless specifically stated” (In line with BCGBA rules).

Appendix 1
SCBA Competitions.
Rule 1.1.2 remove 31st January and replace by AGM (to include Consolation Cup entries).
Rule 6 FW Collins Cup
Remove 6.2 and re-number rules 6.3 to 6 .7 to 6.2 – 6.6